JOB VACANCY : Receptionist Januari 2013 - IFES

JOB VACANCY : Receptionist Januari 2013 - IFES International NGO

International NGO seeks an Administration Officer. The primary responsibilities will be to maintain the reception area and assist IFES Jakarta staff with the daily operation and implementation of IFES projects in Indonesia. The position is Jakarta based and full time. Anticipated start in January 2013.

IFES is an international, nonprofit organization that supports the building of democratic societies. *IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency.* Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries. Currently we are seeking *Receptionist* to help project implementation in IFES Indonesia.


*Scope of Work:*

-  Keep the reception area in a neat and presentable  condition;
-  Greet visitors and direct them to designated staff;
-  Take incoming calls and forward them to specific extensions;
-  Assist Jakarta staff in ordering taxis, record taxi voucher circulation and compile documents for payment;
-  Record and distribute incoming letters;
-  Record outgoing letters/packages and coordinate with courier service provider for delivery and compile document for payment;
-  Record incoming mails, invoices and faxes and distribute them as necessary;
-  Assist the Jakarta team in preparing logistics for meetings, events etc;
-  Update telephone extension and contact lists;
-  Assist in office maintenance and office billing payments; and
-  Assist in filing all operational and administration documents.

*Requirements:*

- A minimum of 1 year's experience with administration functions;
- A diploma degree in secretarial support/business administration/finance;
- Fluency in English and Bahasa Indonesia, both written and oral;
- Excellent interpersonal and organizational skills;

Interested candidates may send their application to:

vacancy@ifesindonesia.org by 14 January 2013. Only shortlisted candidates will be contacted. No phone inquiries. People with disabilities with the relevant background are strongly encouraged to apply.